Organizing your content

Folders

You can use folders to organize courses and activities.

Creating & navigating folders

Within your 'My Content' page, which is your root folder, you can create subfolders by clicking the Create button and choosing Folder.

Within each folder, the subfolders, courses and activities are listed separately. You can go into one of the subfolders by clicking on it. You can navigate back by clicking on one of the breadcrumbs above the folder content overview. You can also go into a folder by clicking on the folder tree on the left side on the folder content overview.

Moving a folder

A folder can be moved by dragging it on another folder in the folder content overview. You can also drag it to a folder in the folder tree on the left side of the folder content overview.

Renaming a folder

You can rename a folder by clicking the more_vert button and choosing Rename. When you're inside a folder, you can rename it by clicking on the last breadcrumb and choosing Rename folder. The folder name can then be changed in the dialog window.

Removing a folder

You can remove a folder by clicking the more_vert button and choosing Remove.

A folder can only be removed if it's empty.

Courses

You can use courses to combine related learning activities. Here's how you add a new course from your 'My Content' page.

• Click on the Create button and choose Course
• Pick a course language. This is the language that the course will be taught in. After you've created the course, you can always add translations of the course contents in other languages.
• Give your course a name (in the course language). Try to keep it short, but informative.
• The next thing we need to do is write the learning objective: What will the learner know or be able to do after completing this course?
• Click the 'create' button.

After creating a course, you’ll be sent to the course overview page. From there, you can add learning materials to your course.

Once chosen, the primary course language cannot be changed.

Editing course details

On the course overview page you can change the course title by clicking on the edit button at the right of the title.

To customize the look of your course you can add a cover image. The default cover image will be your organization’s default image, but you can change it into a more course specific cover image. Go to the Customize tab and click on the edit button. You can either choose a color or an image as a cover.

When using images, pick illustrations and photographs that are relevant to your learning material and enhance the learner’s learning experience.

If you’re creating a language course, you might want to add translations to help your learners. To add translations to your course, go to the Settings tab. Click on the edit button next to Translation languages to add or remove as many languages as you like. After adding a language to the course's translation languages, you can translate the course title, learning objectives and parts of the course contents into this language.

If you now edit the course title, you’ll see that you can select the translation language from the dropdown list and enter a translation. Furthermore, the new activities that you add to the course will have the same translation languages.

Adding & organizing activities within a course

On the course overview page, you can add, organize and delete activities.

To create an activity:

• Click Create and choose Activity
• Give the activity a name. Try to keep it short, but informative.
• If you’re going to use speech exercises, switch on Use Novo Speech Recognition Engine.

After adding the activity, you can edit its contents by clicking on the link. Learn more about editing activities here

Activities can be rearranged by dragging them through the reorder handle and removed by clicking the more_vert button and choosing Remove. You can copy activities in a course by clicking more_vert and choosing Make a copy. You can add prerequisites by clicking lock_open and selecting which content needs to be completed before the selected activity can be started.

You can also move existing activities from the same folder into the course by dragging the activity onto the course. If you want to move an activity out of the course by clicking the more_vert button and choosing Move out of course. The activity will then be placed into the same folder as the course.

Activities

Here's how you create a new activity from your 'My Content' page.

• Click on the Create button and choose Activity
• Pick an activity language. This is the language that the activity will be taught in. After you've created the activity, you can always add translations of the activity contents in other languages.
• Give your activity a name (in the activity language). Try to keep it short, but informative.
• If you’re going to use speech exercises, switch on Use Novo Speech Recognition Engine.
• Click the 'create' button.

After clicking on Create, you’ll be sent directly to the activity manager. From there, you can add slides and blocks to your activity.

Once chosen, the primary activity language cannot be changed.

Changing the name of an activity

To change the name of an activity, you need to go into the activity manager. Click on the activity of which you'd like to change the name, then click on the breadcrumb and on Rename activity. Click on Save to confirm your changes.

Adding an activity to a course

To add an activity to a course, go to its folder, then drag the activity on to the course you'd like to add it to. This will automatically move the activity into the course.

Publishing content

Content (activities, courses and learning track templates) can only be assigned to learners or shared with other accounts when it is published. Furthermore, only published activities and courses can be used inside learning track templates.

When an item is published, a non-editable copy is created. Changes can still be made to the original version of the item, and the item needs to be published again to be able to assign the changed version to learners. This ensures that any tracking of learner behaviour remains valid if you make changes to the editable version of the item.

You can publish activities and courses by clicking the more_vert button in the folder content overview and choosing Publish. When you make changes and publish the item again, you're asked to indicate what changes you made. To view all published versions of an item, click the more_vert button and choose View publication history. From this window, you can also open the previously published items in the activity manager.

Sharing content

When a content item is published, it can be shared with other accounts. As you can only share published items, which are not editable, the account with which you share the content can view, but not edit the item. However, you can give the account permission to make an editable copy of the shared content.

In order to share items, you click the more_vert button in the folder content overview and choose Share. You then see an overview of the account with which you have shared the item. To share the item with a new account, you'll have to select if from the dropdown menu.

Click on content_copy to give the other group account permission to make an editable copy of the learning track. Click on Share. The course or activity will appear in the group account's Shared with me section.

Copying or deleting content

Activities and courses can be copied and removed. To copy an activity or course, go to its folder, then click on more_vert and on Make a copy. A duplicate version of the activity or course will now appear.

To remove an activity or course, go to its folder, then click on more_vert and on Remove.

If you remove a course, all of its activities will be removed as well.

You can only remove activities or courses that have not been published.

Transferring ownership

Click on more_vert and on Transfer ownership to transfer a course or activity to another group account completely. This gives the selected account full permission over the course or activity.

You can search for the group account or select it from the dropdown menu. Click on arrow_right to see subgroup accounts with which the content can be shared.

Shared with me

Content that has been shared with your group account will appear in Shared with me.

You can view shared content, but cannot directly edit it. If you need to edit it, and if the owner has given you permission, you can make an editable copy by clicking on more_vert and on Make editable copy.

You can share content with one of your subgroup accounts. Click on more_vert and on Share, then select the group account that you want to share it with.

You can also remove the content from your group account. To do so, click on more_vert and on Remove share.